Agent Console

Daily 10:30am Pacific: flags accounts gone quiet, drafts winback messages, DMs Jess for approval.

Webhook-driven: triages incoming Plain tickets, drafts replies in Jess's voice, posts internal note + Slack DM for approval.

Fans out broadcasts. Triggered by human messages in SLACK_DISPATCH_CHANNEL. Decides which of the 18 agents should react and what each should do, then invokes them and posts results in the thread.

Daily 8am Pacific: tracks label stock, paper rolls, ink levels; alerts the Slack channel when any consumable is below its reorder threshold.

Daily 11pm Pacific: reviews shows that ended in the last 24h, compares planned print jobs vs actual, surfaces issues + improvement patterns.

Every 30 min: sweeps the print queue, retries transient failures with backoff, posts a daily 9am Slack digest of stuck jobs.

Daily 4pm Pacific: for each show happening within ~36 hours, checks whether all artist + setlist labels have printed; DMs Jess a checklist if anything is missing.

Daily 10am Pacific: reviews recent signups, drafts trial check-in nudges, DMs Jess for approval.

Mondays 10am Pacific: pulls FB/IG paid + organic performance and Canva designs, asks Claude for kill/scale/test recommendations, DMs Jess.

Tue/Fri: drafts one Facebook post anchored on the brand pillars, runs a banned-language scan (no AI terms, no prediction/guarantee claims), DMs Jess and stages an approval. Approved posts are published to the Pilot IQ FB Page by the process-approved cron. Never auto-posts.

System health watchdog for Pilot IQ — Sentry + Better Stack classifier, alerts via Slack + SMS

Conversational front door. Triggered by DMs to the bot and @mentions in any channel. Routes the message to "answer" (info from DB + recent runs), "invoke" (kick off another agent), or "chat".

Webhook-driven: receives a generic {from, subject, body} message, triages, drafts a reply in the swag brand voice, posts as Slack DM for approval. Never auto-sends.

Weekly Wednesday 2pm Pacific: generates 3 new product/design ideas on a seasonal theme, saves drafts, DMs Jess for review.

Twice weekly (Tue/Fri 11am Pacific): drafts a single social post idea for the swag account, DMs Jess. Budget cap: never auto-posts.

Webhook (Stripe checkout.session.completed) + hourly cron: logs orders, drops fulfillment-prep notes for Jess; hourly stock sweep flags low SKUs.

Daily 7pm Pacific cron + webhook for ad-hoc expense logging: compares budgeted vs actual per show, DMs Jess if any show is >85% spent or trending over.

Webhook + manual: given {venueId, showDate}, drafts a structured venue advance doc (load-in / technical / hospitality / run-of-show); posts a copy-friendly Slack summary.

Webhook: given {artistName, riderText}, parses into structured shopping / setup / hospitality lists with an "unclear" bucket for review; posts to Slack.

Every 2 hours: scans upcoming shows + artist itineraries for conflicts (overlaps, tight connections, missing accommodations); daily 8am digest + immediate DMs for today/tomorrow critical conflicts.

On-demand website traffic lookup via Wix Analytics. Invokable from Slack ("how is web traffic?") — returns sessions, unique visitors, top pages, top referrers + a plain-English summary.

Mondays 9am Pacific: digest of new signups, churn risk, support volume, system health. Posts to Slack.